New York Apostillé Services
Certified Corporate Documents & Good Standing
Fast & Reliable International Apostille Service for Documents from New York
As a New York attorney and authorized apostillé agent, I provide clients worldwide with expedited international apostillé services for documents originating from New York. I handle the full range of New York documents, including: certified company records (certificates of incorporation, articles of associations, amendments, dissolution records, annual reports, certificate of status/good standing), corporate resolutions, vital records (birth/death certificates), divorce decrees, power of attorney, academic diplomas & transcripts, real property deeds and records, and copies of New York court judgments.
I ensure your documents are properly verified and legalized for international use. My attorney-supervised process guarantees that your paperwork meets the multi-step authentication requirements of the New York Secretary of State and the Hague Apostille Convention (1961), minimizing the risk of delay or rejection.
Fast turnaround • Attorney review included • Multi-county/city process management
SUPPORTED STATES
We process apostilles nationwide. If you need apostillé or corporate records from other states, click the link: California, New York, Florida, Texas, Illinois, Pennsylvania, New Jersey, Washington, Massachusetts, Nevada, Delaware, Minnesota, District of Columbia (D.C.).
New York State Apostillé
Apostillé Process for New York Documents
How to Legalize New York Documents for International Use
An apostillé issued by the New York State Department of State (NYSDOS) certifies the authenticity of public documents so they can be recognized abroad in countries that are members of the 1961 Hague Apostille Convention.
Crucial Note for New York: The NYSDOS requires an often mandatory intermediate step — authentication by a County Clerk—before the state will issue the apostillé. Exception is the documents issued with the signature of the Secretary of the state of New York or its deputies.
Processing Time: Regular processing is up to 5 business days. We provide expedited (same day) processing for extra fee.
Corporate Records (Certificate of Incorporation, Articles of Organization, Certificate of Status): must be certified by the New York Department of State, Division of Corporations. No additional County Clerk step is needed if the document is signed by a State official. Other corporate documents (minutes of meetings, bylaws, corporate resolutions, etc.) must be notarized and authenticated by a County Clerk prior to its apostillization.
Real Property Deed or Records: must be certified. For or all boroughs of New York City except Staten Island, the records can be certified in any Borough City Register Office. For Staten Island, the records can be certified in Richmond County Clerk. For real property, located outside New York City, records may be obtain in a county where the property is located.
Vital Records (Birth, Marriage, Death Certificates, Divorce Decrees): vital records issued by the New York State Department of Health and signed by the Director of Vital Statistics may be submitted directly for Apostille/Authentication without prior authentication by a county clerk.
Vital records issued by the New York City Department of Health must first be certified by the county clerk. Additionally, birth and death certificates must be accompanied by a Letter of Exemplification prior to being submitted to the New York County Clerk’s office. Birth, death, and marriage certificates issued and signed by a local official (i.e. city/town/village clerk) must first be certified by the County Clerk in the county where the document was issued.
Academic / Notarized Documents (Diplomas, Transcripts): must be notarized by a New York Notary Public. The notary's signature MUST then be certified by the County Clerk in the county where the notary is qualified before submitting to the NYSDOS (Certificate of Authentication). Normally, the diploma and transcript to it are two separate documents. We may contact your school on your behalf for retrieving and notarization of your credentials. Please note, that simple attachment of notary stamp to a document does not result in proper notarization. The notary has to complete the notarial Jurat or Certificate of Acknowledgment to make the document eligible for further authentications.
Power of attorney, Affidavits. In order to obtain an apostillé the power of attorney has to be notarized by a notary public and authenticated by a county clerk. Please note, that simple attachment of notary stamp to a document does not result in proper notarization. The notary has to complete the notarial Jurat or Certificate of Acknowledgment to make the document eligible for further authentications.
Divorce judgement has to be certified by a court's clerk.
New York Apostille Certificate
New York Letter of Exemplification (for Vital Records)
County Clerk Certificate of Authentication for Notarized Documents
OUR SIMPLIFIED, MULTI-STEP PROCESS
1. SUBMIT YOUR REQUEST— Tell us which New York documents require an apostillé and the destination country.
Attorney Review & Preparation — We verify compliance with NY's complex two/three-step pre-certification requirements.
2. LOCAL CERTIFICATION (if required) — We secure the necessary County Clerk certification (and City Clerk certification, if applicable) on your behalf. We also provide notary services in our Manhattan office as well as traveling notary services.
3. EXPEDITED STATE APOSTILLÉ — We secure the official New York apostillé from the NYSDOS (available in person at the New York City or Albany office).
4. SECURE RETURN — Your documents are shipped to you or your foreign representative via tracked courier.
Corporate Records &
Good Standing Certificates
Seamless Corporate Records Authentication for International Business
We specialize in retrieving certified corporate documents filed with the New York State Department of State, Division of Corporations, and obtaining an apostillé for use abroad — a frequent requirement for opening foreign bank accounts, mergers, and establishing overseas subsidiaries.
CORPORATE RECORDS IN NEW YORK: A GUIDE
1. CONFIRMATION OF A COMPANY’S EXISTENCE (GOOD STANDING/STATUS). The key document is the Certificate of Status (often called a Certificate of Good Standing). This is a single, $25 state-fee document issued by the Division of Corporations that confirms the entity exists, is compliant with biennial statements, and has not filed for dissolution.
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New York Note: Short-Form vs. Long-Form. Unlike some other states which routinely offer both a "Short-Form" and a "Long-Form," the primary New York Certificate of Status operates essentially as the Short-Form. This means it confirms the company's active legal status but does not typically include a chronological list of all previously filed corporate documents (such as amendments, mergers, or name changes). If a foreign authority specifically requests a document detailing the complete filing history of the entity, the accompanying required documentation in New York is generally obtained separately via certified copies of the specific records on file, rather than through a single, comprehensive "Long-Form Certificate of Status."
2. CONSTITUTIONAL (FORMATION) DOCUMENTS. These are public records available:
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For corporations: Certificate of Incorporation
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For LLCs: Articles of Organization
We retrieve certified copies of these filings, which are signed by a Department of State official and are ready for the apostillé process.
3. LIST OF SHAREHOLDERS AND OFFICERS:
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Shareholders/LLC Members: This information is not public in New York. If confirmation is required internationally, we assist in obtaining a notarized director’s or officer’s affidavit verifying current shareholders or members, which can then be apostilled.
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Directors/Officers: The names and addresses of officers/directors are not typically on file with the NYSDOS, though some city databases (e.g., NYC Doing Business) may contain this information for certain entities.
4. OUR CORPORATE RETRIEVAL & APOSTILLE PROCESS:
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Identify Needed Documents — Certificate of Status, Incorporation records, etc.
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Certified Copy Retrieval — We obtain official copies directly from the NYSDOS Division of Corporations. We also provide notary services in our Manhattan office as well as traveling notary services.
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Apostille Authentication — We handle the full apostillization process with the NYSDOS.
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International Delivery — We ship your apostilled documents anywhere in the world.
Processing Time: Regular processing is up to 2 weeks. NYS Department of State offers expedited (24 hours) processing for extra fee.
New York Certificate of Status (Short Form)
New York Certificate of Status (Long Form)
Why Choose an Attorney for New York Apostille Services
Attorney-Led Expertise You Can Trust
Unlike generic courier or mail-in services, our attorney-led apostillé process ensures your documents meet New York's specific, multi-layered requirements from the start.
Our Advantages:
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Legal Oversight: Every document is reviewed by a U.S. attorney experienced in cross-border certification.
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Risk Reduction: Prevents costly rejections or delays caused by missing the mandatory County Clerk certification step required for most vital records and notarized documents.
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Same-Day Service Access: We utilize the in-person, expedited service available at the NYSDOS offices in New York City and Albany for fast processing.
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Nationwide Access: We process documents from all 50 states, the District of Columbia, and U.S. Department of State (federal).
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Global Clients: Trusted by businesses, law firms, and individuals worldwide.
Our Fees, Shipping, Useful Information
OUR FEES
Certified business records: we charge flat of $100 per certified document (certified copy of documents available for request and certification by the New York State Department of State). All documents are requested in an expedited mode (within 24 hours).
Apostille: we charge Apostille flat fee of $200 per document for regular processing (up to 5 business days) or $300 for expedited processing (24 hours).
Notary services: free of charges in our Manhattan office. For traveling notary services we charge $200 within the city of New York.
If you need us to ship your documents overseas, we charge according to DHL international shipping fees.
USEFUL CONTACTS OF NEW YORK APOSTILLE AUTHORITIES
Mailing address: New York Department of State, Division of Licensing Services, Apostille and Authentication Unit, PO Box 22001, Albany, NY 12201-2001.
If you utilize express services or next day ground services such as UPS, Federal Express, DHL, etc., you should use the physical address of the building: One Commerce Plaza, 99 Washington Avenue, 6th Floor, Albany, NY 12231.
For in-person apostille service:
In New York: NYS Department of State, Division of Licensing Services, 123 William St. 2nd Fl., New York, NY 10038-3804
In Albany: NYS Department of State, Division of Licensing Services, 1 Commerce Plaza, 99 Washington Avenue, 6th Floor, Albany, NY 12231.
Database of New York companies is available here.
Apostille Verification
The Department of State now allows you to verify whether an Apostille or Certificate of Authentication was issued by the New York State Secretary of State's office. Apostilles and Certificates of Authentication issued on or after April 9, 2013 may be verified here.
We minimize your taxes domestically and internationally...
Viacheslav S. Kutuzov
VIACHESLAV KUTUZOV, Esq.
International and U.S. Taxation Expert, New York Attorney & Counselor-at-Law
55 Broadway, Floor 3, New York, New York 10006
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