New Jersey Apostillé Services
Certified Corporate Documents & Good Standing

Corporate Records &
Good Standing Certificates 

Seamless Corporate Records Authentication for International Business

We specialize in retrieving certified corporate documents filed with the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services, and obtaining an apostillé for use abroad — a frequent requirement for opening foreign bank accounts, mergers, and establishing overseas subsidiaries.

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CORPORATE RECORDS IN NEW JERSEY: A GUIDE

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1. CONFIRMATION OF A COMPANY’S EXISTENCE (GOOD STANDING/STATUS). The key certified document is the Standing Certificate, which serves as the equivalent of a Certificate of Good Standing or Status. These certificates attest to the legal status of business entities, are certified under the seal of the State Treasurer, and serve as legal documents.

New Jersey offers three types of Standing Certificates:

• Short-Form Standing: Verifies the entity's name, formation date, and active/good standing status.

• Long-Form Standing (with Charter Documents): Includes the short-form data plus a Filing History (a chronological list of all records filed since formation).

• Long-Form Standing (with Officers & Directors): Includes the short-form data plus the names and titles of officers, directors, or managers listed on the entity's most recent Annual Report.

2. CONSTITUTIONAL (FORMATION) DOCUMENTS. These are the public records that establish the entity’s legal existence. You can order copies of original business filings by selecting the Business Entity Documents option from the Business Records Service:

• For Corporations: Certified Copy of the Certificate of Incorporation.

• For LLCs: Certified Copy of the Certificate of Formation (or Articles of Organization).

These filings are certified by an official of the New Jersey Division of Revenue and Enterprise Services and are ready for the apostille process.

For Trade Names or Trade/Service Marks, the foundational public record is the Trade Name & Trade/Service Mark Status Report, which includes the Business ID, Type (e.g., TRADE NAME), Status, and the list of current Principals (Owners).

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We retrieve certified copies of these filings, which are signed by a New Jersey Department of the Treasury, Division of Revenue and Enterprise Services official and are ready for the apostillé process.

3. LIST OF SHAREHOLDERS AND OFFICERS:

• New Jersey's documentation provides distinct avenues for certifying internal roles:

• Directors/Officers/Managers: Unlike some states, New Jersey allows this information to be certified directly by the state via the Long-Form Standing Certificate (with Officers & Directors), which cites the names and titles reported on the most recent Annual Report. This state-certified document is generally preferred for apostille.

• Shareholders/LLC Members: This ownership information is not a public record in New Jersey. If international confirmation is required, you must obtain a notarized affidavit or letter signed by a director, officer, or manager of the company verifying the current owners, which can then be apostilled.

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4.  OUR CORPORATE RETRIEVAL & APOSTILLE PROCESS:

• The apostille process is handled directly by the New Jersey Division of Revenue and Enterprise Services (DORES). The County Clerk step is not required.

• Identify Documents: Determine the exact documents needed (e.g., specific Long-Form Standing Certificate, Certified Formation Documents, or Notarized Affidavit).

• Certified Copy Retrieval: Obtain official copies or certificates directly from the NJ Division of Revenue and Enterprise Services.

• Notary Requirement: If an affidavit (e.g., for shareholder names) is required, it must first be properly notarizedby a New Jersey Notary Public. Notarization must be completed before submission for apostille.

• Apostille Authentication: Submit the state-certified or notarized document directly to the DORES Apostille Unit in Trenton. No County Clerk authentication is necessary.

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Processing Time: 

• Standard Service (Mail): 12 to 20 business days.

• Expedited Service (Courier/Walk-in): 8.5 business hours for a $40.00 fee