Florida Apostillé Services
Certified Corporate Documents & Good Standing
Fast & Reliable International Apostille Service for Documents from Florida
As an attorney and authorized apostillé agent, I provide clients worldwide with expedited international apostillé services for documents originating from the State of Florida. I handle the full range of Florida documents, including: certified company records (certificates of incorporation, articles of associations, amendments, dissolution records, annual reports, certificate of status/good standing), corporate resolutions, vital records (birth/death certificates), divorce decrees, power of attorney, academic diplomas & transcripts, real property deeds and records, and copies of Florida court judgments.
I ensure your documents are properly verified and legalized for international use. My attorney-supervised process guarantees that your paperwork meets the multi-step authentication requirements of the Florida Department of State and the Hague Apostille Convention (1961), minimizing the risk of delay or rejection.
Fast turnaround • Attorney review included • Multi-county/city process management
SUPPORTED STATES
We process apostilles nationwide. If you need apostillé or corporate records from other states, click the link: California, New York, Florida, Texas, Illinois, Pennsylvania, New Jersey, Washington, Massachusetts, Nevada, Delaware, Minnesota, District of Columbia (D.C.).
Florida State Apostillé
Apostillé Process for Florida Documents
How to Legalize Florida Documents for International Use
An apostillé issued by Florida Secretary of State certifies the authenticity of public documents so they can be recognized abroad in countries that are members of the 1961 Hague Apostille Convention.
Processing Time: Regular processing is up to 35 business days. Florida Secretary of State does NOT provide expedited processing.
Corporate Records (Certificate of Incorporation, Articles of Organization, Certificate of Status): must be certified by the he Florida Secretary of State. No additional County Clerk step is needed. Other corporate documents (minutes of meetings, bylaws, corporate resolutions, etc.) must be notarized prior to its apostillization.
Real Property Deed or Records: must be certified. For real property located in Florida records may be obtain in a county of Florida where the property is located.
Vital Records (Birth, Marriage, Death Certificates, Divorce Decrees): to obtain an apostillé of a Florida vital record, the document must bear the signature of the correct official to be accepted directly by the Florida Department of State (DOS):
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Birth and Death Certificates: Submit a document issued by either the Florida Bureau of Vital Statistics or a County Health Department, provided it is signed by the State Registrar.
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Marriage and Dissolution of Marriage Certificates: Submit a document from the Florida Bureau of Vital Statistics signed by the State Registrar or the Clerk of the County Courts.
The Florida DOS will then confirm the validity of the relevant official's signature (State Registrar or Clerk of Courts) for processing the Apostille. Note that any fees for obtaining the vital record from the Bureau or County Health Department are separate from the Apostille fees charged by the Florida Department of State.
Academic / Notarized Documents (Diplomas, Transcripts): for academic documents (diplomas, transcripts) to be eligible for Apostille by the Florida Department of State (DOS), they must be properly notarized:
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Florida Public School or University: Submit the transcript after it has been notarized. The transcript must be signed by the School Registrar or an issuing official, and the notarization must include the full notarial statement.
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Florida Private School or University: Submit a printed copy of the transcript that has been notarized. The document must be signed by the student or the custodian, and the notarization must explicitly attest that the transcript is a true copy. Again, the notarization must include the full notarial statement.
State of Florida process generally requires only the official's signature and a complete notarial statement before submission directly to the Florida Department of State.
Power of attorney, Affidavits. In order to obtain an apostillé the power of attorney has to be notarized by a notary public. Florida does not set forth requirements of additional county clerk authentication of notary signature. Please note, that simple attachment of notary stamp to a document does not result in proper notarization. The notary has to complete the notarial certification to make the document eligible for further authentications.
Marriage dissolution certificate has to be certified by the Florida Bureau of Vital Statistics, signed by the State Registrar or the Clerk of the County Courts.
Florida Apostille Certificate
Florida Corporate Records Certification
OUR SIMPLIFIED, MULTI-STEP PROCESS
1. SUBMIT YOUR REQUEST— Tell us which Florida documents require an apostillé and the destination country.
Attorney Review & Preparation — We verify compliance with Florida complex pre-certification requirements.
2. LOCAL CERTIFICATION (if required) — We secure the necessary certification on your behalf.
3. EXPEDITED STATE APOSTILLÉ — We secure the official Florida apostillé from the Florida Secretary of State.
4. SECURE RETURN — Your documents are shipped to you or your foreign representative via tracked courier.
Corporate Records & Good Standing Certificates
Seamless Corporate Records Authentication for International Business
We specialize in retrieving certified corporate documents filed with the Florida Secretary of State, and obtaining an apostillé for use abroad — a frequent requirement for opening foreign bank accounts, mergers, and establishing overseas subsidiaries.
CORPORATE RECORDS IN FLORIDA: A GUIDE
1. CONFIRMATION OF A COMPANY’S EXISTENCE (GOOD STANDING/STATUS). The key document is the Certificate of Status (often called a Certificate of Good Standing). This is a single document issued by the Division of Corporations that confirms the entity exists, has an active legal status, is compliant with mandatory annual reports, and has not filed for dissolution.
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Short-Form vs. Long-Form: the primary Florida Certificate of Status operates essentially as the Short-Form, confirming legal standing. It does not typically include a chronological list of all previously filed corporate documents (like amendments or mergers). If a foreign authority specifically requests a document detailing the complete filing history, the accompanying documentation is generally obtained separately via Certified Copies of the specific records on file.
2. CONSTITUTIONAL (FORMATION) DOCUMENTS. These are public records that establish the core legal structure of the entity. We retrieve certified copies of these filings, which are signed by a Department of State official and are ready for the apostille process.
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For Corporations: Articles of Incorporation (e.g., the document you provided, which includes the original name, date of formation, initial registered agent, and authorized shares).
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For LLCs: Articles of Organization.
We retrieve certified copies of these filings, which are signed by a Department of State official and are ready for the apostillé process.
3. LIST OF SHAREHOLDERS AND OFFICERS:
This section highlights the critical difference in what information is publicly available versus what must be verified internally by the company.
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Directors / Officers / Managers: the names, titles, and addresses of a corporation's Directors and Officers, or an LLC's Managers, are public record in Florida. This current information is officially available on the Certified Copy of the Latest Annual Report filed with the DOS.
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Shareholders / LLC Members (Owners): this information is NOT public record in Florida. The state does not require a list of owners to be filed with the DOS. If confirmation of ownership is required internationally, we assist in obtaining a notarized director’s or officer’s affidavit verifying current shareholders or members, which is then apostilled.
4. OUR CORPORATE RETRIEVAL & APOSTILLE PROCESS:
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Identify Needed Documents — Certificate of Status, Incorporation records, etc.
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Certified Copy Retrieval — We obtain official copies directly from the Florida DOS Division of Corporations (Sunbiz).
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Apostille Authentication — We handle the full apostillization process with the Florida Secretary of State.
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International Delivery — We ship your apostilled documents anywhere in the world.
Processing Time: regular processing for mail-in requests is based on the Department of State's workload. Unlike some other states, the Florida DOS does not offer a guaranteed 24-hour expedited service via mail, though electronic requests are generally processed immediately.
Florida Certificate of Status
Why Choose an Attorney for Florida Apostille Services
Attorney-Led Expertise You Can Trust
Unlike generic courier or mail-in services, our attorney-led apostillé process ensures your documents meet Florida's specific, multi-layered requirements from the start.
Our Advantages:
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Legal Oversight: Every document is reviewed by a U.S. attorney experienced in cross-border certification.
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Risk Reduction: Prevents costly rejections or delays caused by missing the mandatory County Clerk certification step required for most vital records and notarized documents.
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Nationwide Access: We process documents from all 50 states, the District of Columbia, and U.S. Department of State (federal).
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Global Clients: Trusted by businesses, law firms, and individuals worldwide.
Our Fees, Shipping, Useful Information
OUR FEES
Certified business records: we charge flat of $100 per certified document (certified copy of documents available for request and certification by the Florida Department of State).
Apostille: we charge Apostille flat fee of $200 per document.
If you need us to ship your documents overseas, we charge according to DHL international shipping fees.
USEFUL CONTACTS OF FLORIDA APOSTILLE AUTHORITIES
The Florida Secretary of State is the only competent authority authorized to issue apostille certifications in the State of Florida.
Mailing Address (for all standard mail and Express Mail/Courier Services):
Department of State Division of Corporations Apostille Certification PO Box 6800 Tallahassee, FL 32314-6800
Physical Address (for walk-in service only):
Department of State Division of Corporations Apostille Certification 2415 N. Monroe Street, Suite 810 Tallahassee, FL 32303
Database of Florida companies is available here.
Apostille Verification
At present time State of Florida does not provide electronic means of verification of apostille certificates. In order to to get verification, please contact Florida Secretary of State, Division of Corporations Apostille Certification.
We minimize your taxes domestically and internationally...
Viacheslav S. Kutuzov
VIACHESLAV KUTUZOV, Esq.
International and U.S. Taxation Expert, New York Attorney & Counselor-at-Law
55 Broadway, Floor 3, New York, New York 10006
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